Job Title: Administrative Assistant
Reports to: Church Administrator / Pastor / Other Designated Officers
Job ID: CNC/0410/RCCGAC
Job Type: Full Time / Part Time
Job Location: Brampton
Our client is a faith-based organization with presence in more than 196 countries of the world. One of the parishes located in Brampton, Ontario is looking for an Administrative Assistant to perform the following functions.
Successful candidate will be responsible for the day-to-day operation of church office and front desk. This includes ensuring a smooth running office according to church policies and procedures.
In order for you to be selected as a candidate, you will need the ability to write clearly and be proficient in Microsoft Office applications. A pleasing personality with strong communication skills is also highly valued.
Principal Accountabilities
- Liaise with the Church Administrator and other executives to handle requests
- Answer and direct phone calls promptly
- Organize and schedule appointments in a timely manner
- Plan meetings and take detailed minutes of meetings
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system in accordance with office policies and procedures
- Register and schedule requests for naming, marriage, water baptism, training etc.
- Order office supplies and research new deals and suppliers
- Maintain contact lists for both Members and Third Party
- Manage the Church facility and the van operation / maintenance, chair / table rentals, equipment by members
- Submit and reconcile expense reports
- Provide general support to visitors
- Communicate with members on Church activities via Social Media
- Ensure all the utilities function well: water, power, lights, heat, A/C etc.
- Liaise with Contractors and Church Maintenance Coordinator on matters relating to the Church property – Bell, HVAC, Roofing, Fire, Alarm and other associated contractors
- Interface with all the Coordinators to ensure their tasks and goals are achieved.
Job Requirements
- College Diploma in a related field
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers, scanner and fax machines
- Proficiency in MS Office (MS Word, Excel, PowerPoint and Publisher, in particular)
- Excellent time management skills and the ability to prioritize work
- Excellent written, verbal communication and organizational skills
- Strong Communication skills using Social Media
To apply, please submit your resume to careers@careernudge.ca Deadline to apply is November 2, 2024. We thank all applicants for their interest, however, only those selected for an interview will be contacted.
