23 Jun 2021

Our client is a multinational company dealing in auto sales (new and used) and repair and is located in Oshawa. The company does an extensive amount of internet sales throughout Canada, United States, Africa and Europe. They specialize in car, trucks and various equipment to meet the needs of today’s economy. The company carries all makes and models of vehicles, foreign and domestic.

The company is looking for an Office Administrative Assistant to perform the following

Job Requirements

• Type and proof-read correspondence, forms and other documents
• Sort, process and verify applications, receipts and other documents
• Send and receive messages
• Provide general information to clients and the public
• Perform basic bookkeeping tasks including maintaining the general ledger on an ongoing basis, as well as the reconciliation and analysis of clients’ accounts
• Provide monthly report to Management on accounts payable, accounts receivable, billings and collections
• Organize and schedule office work; label, file and retrieve documents
• Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
• Process incoming and outgoing mail manually or electronically
• Prepare invoices and bank deposits

Business Equipment and Computer Applications
MS Excel; MS Windows; MS Word; Quick Books

Area of Specialization
Invoices; Correspondence; Reports; Forms and records

Work Conditions and Physical Capabilities
• Fast-paced environment
• Work under pressure
• Repetitive tasks
• Attention to detail
• Combination of sitting, standing, walking
• Tight deadlines

Personal Suitability
Effective interpersonal skills; Excellent oral communication; Client focus; Reliability; Organized; Creativity; Efficiency; Energetic; Goal-oriented; Positive attitude

College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years

Experience: 1 year to less than 2 years

31 Jan 2020

Our client is a Toronto based law firm with regional office in Africa. The company is committed to serving its clients with highly experienced and dedicated workforce and their goal is to keep expanding by adding new associates and support staff who share their core value.

The company is looking for an Executive Assistant to join their dynamic team to help further their rapid growth. They are in search for an individual with core skills in client service and enjoys working in a fast-paced professional environment with passion for excellence. To be successful in this role, the candidate will be a reliable, punctual and hardworking individual with ability to prioritize.

• Provide executive support to office of the Managing Partner including calendar management, booking meetings, coordinating client appointments, scheduling calls, and overseeing business travel arrangements
• Provide superior client care by telephone and in person from initial contact through end of representation and beyond
• Ensure that all communication flowing into office of the Managing Partner are addressed in a timely manner and as appropriate
• Assist with coordinating and booking business development and marketing events as well as maintaining a database of referral sources
• Prepare and review materials and correspondence for meetings
• Maintain and update files/records, produce reports and various correspondences
• Handle sensitive materials and maintain appropriate levels of confidentiality
• Revise and format documents including agreements, memos, presentations etc.
• General administrative duties and other functions as may be assigned by the Managing Partner

• College Diploma or University Degree
• Have at least 3+ years of professional client/customer service experience
• Proficient in Microsoft Office applications with demonstrated expertise in Word, Outlook, Excel and PowerPoint
• Ability to multi-task, prioritize and manage multiple deadlines in a fast paced work-environment
• Great interpersonal skills and ability to work with people across the organization with positive attitude
• Impeccable interpersonal, presentation, written and verbal communication skills
• Resourceful and creative individual with the ability to connect the dots in original and insightful ways
• Flexibility to learn and adapt in a changing environment

How to Apply:
Please send your cover letter and resume to: careers@careernudge.ca

Deadline for receipt of applications is February 29, 2020. We thank all interested candidates for their submissions. However, only those selected for an interview will be contacted.